Executive Committee Roles & Responsibilities:

NOTE:

All Executive Committee Members should make themselves familiar with the

IPPP POLICIES AND PROCEDURES,

particularly as they relate to their particular portfolio.

The President

• To represent the IPPP and its interests to all relevant parties, including but not restricted to: members of the public, membership of the organisation, the broader psychology community, the Psychology Board of Australia, the WorkCover Corporation and other government authorities, academic institutions and relevant private sector organisations (e.g., health funds).
• To chair meetings and to guide the IPPP and Executive Committee to achieve its stated aims.

The Vice-President

Working with the executive and committee members, the vice president assists with developing policies, objectives and achieving identified goals for the IPPP. The V/P will also step in, when the President is unavailable, with the general running and or any associated administrative role.

The Treasurer

• The Treasurer shall present to the Annual General Meeting of the Institute a statement of the accounts of the Institute attested by a qualified accountant.
• The book keeping system must specify income derived from members and from non-members as separate items.
• The Treasurer must maintain an annual list of members.
• It should be included in the day to day accounts with respect to the record of IPPP income received from members, as well as commencing a separate document (along with the membership commencement date) after each AGM.
• It should be stored in the Membership Archive section of the main Committee Page of the IPPP website.

The Australian Tax Office defines Members as follows:

Meaning of member
For the purposes of mutuality, we accept that a person is a member of an organisation where the person has:

• applied for membership (which may entail being nominated and paying the appropriate nomination fee)
• been accepted by the organisation (for example, by the board of directors), and
• paid the appropriate membership subscription.

Once a person has applied for membership and has been accepted by the organisation as a member, they are bound by the organisation’s constitution and any rules or by-laws of the organisation.

Members need not have voting rights, but those who do not must be eligible to the other rights and privileges of membership. This would include knowing that they are a member, receiving the appropriate membership identification (for example, a card or badge) and receiving the organisation’s newsletters and publications.

Various terms are used to describe members – for example, temporary, honorary, social and reciprocal members. As the meanings of these terms can differ between organisations, the use of a particular term does not determine whether a person is a member or non-member for tax purposes.

The general principle is that temporary, honorary or social members who have not been through the above membership process are visitors for tax purposes. This also applies to reciprocal members – that is, members of another organisation sharing reciprocal arrangements.

Non-members
A non-member is someone who is not a member of the organisation. Non-members include:

• temporary, honorary, social and reciprocal members who have not been through the above membership process and are treated as visitors
• members’ guests – those visitors who accompany a member and are signed in by the member
• other visitors.

A visitor to the organisation includes anyone who is not:

• a member
• a child
• an employee of the organisation*
• engaged to work or provide services to the organisation.*
• This only applies while the person is on the organisation’s premises in their capacity as an employee or contractor.

The Secretary

• The Secretary shall maintain a register of members containing their full names, addresses, professional qualifications, membership category and other such details as the Executive deems relevant.
• One month’s written notice of the Annual General Meeting shall be given to all members, agenda items shall be accepted by the Secretary until seven days before the meeting, and only business on notice shall be dealt with.
• Collect, & burn to disk, all submissions, minutes & accounts, annually.

The Public Officer

• The seal of the Institute shall be retained by the Public Officer and shall only be used when instructed by the Executive and when used shall be attested by at least three of the officers of the Institute namely, President, Vice-President, Secretary, Public Officer and Treasurer.

This is the IPPP Common Seal: IPPP Seal

A new Public Officer form must complete the Change of Public Officer form.

Our Registration Number is A8125.

This form is to be used by registered associations to notify the Office of Consumer and Business Affairs of change of public officer or change of address of public officer of the association under the Associations Incorporation Act 1985.

Notice of change of public officer or change of address of public officer (Form 10) Change_of_Public_Officer_form

SA Office of Consumer and Business Affairs

A Committee Member

A Co-Opted Committee Member

Psychology Private Liaison

One IPPP Committee member, who is also on the executive committee of the federal body (Psychology Private Australia Inc.) ensures the reciprocal flow of information between the state and national organisations. At IPPP executive committee meetings the liaison speaks for and communicates back to the federal body so as to enable us to think globally but act locally. This person functions as a conduit for information between the IPPP and the PPAI. This role may be fulfilled by any member of the IPPP elected committee and if there is no South Australian representative on the current PPAI committee, then one of the executive members of IPPP is nominated to take on the role.

The Website Coordinator

• re-directions of Executive email addresses.
• Update member status on website & MailChimp newsletter after AGM
• perform backups of the website (which are stored on the web server).
• renew registrations: Domain names , Domain hosting, Skype phone.
• Domain name registration notifications will be sent to This email address is being protected from spambots. You need JavaScript enabled to view it..”>webmaster@psychologists.org.au.
• Psychologists.org.au Domain Name Registration (Netregistry) expires on 07-10-2016 – ($34.95 for 2 years)
• psychology-private.org.au Domain Name Registration (Netregistry)
• Web Hosting (Business Success)
• Need to ensure the Netregistry contact details for both domains are updated.
• Liase with website developer: Jose Gil. WEB: www.yoursuccess.com.au
• The website developer (Jose Gil) should be informed of any change to this website’s username and password, and the changes should also be recorded in the file
• Hosting via www.hostgator.com.
• Need to ensure the Hostgator billing details are up to date

Other duties that is required from the Webmaster post-AGM includes the following:

• Obtain from the Secretary a list of renewed members in order to update membership status for User access on the IPPP website (i.e. deactivate members who have not renewed including deactivating them from the searchable database; create user account details for new members and email log in details to them and add new members to searchable database (including use of google maps); update access to new committee members and deactivate retired committee members access to committee members section).

Newsletter duties post-AGM:

• Chimp Mail
• Ensure to update Members and Friends lists according to renewed membership
• Ensure to update users who are Committee Members as Executive Committee Newsletters are restricted to those users listed as Committee Members
• Ensure to continue to Archive previous emails in appropriate folders

Archive of logos, newsletters and website images:

• To be collected and stored in the Image Archive on the Committee Page of this website..